Admin and Accounts Assistant - Ethiopia
Laterite, Ethiopia
Job Description
About Laterite
Laterite is a data, research and analytics firm specialized in complex development challenges. We work with universities, global think tanks, international NGOs, multilateral donor organizations, and government ministries and agencies. Our clients include, for example, the World Bank, USAID, TechnoServe, Promundo, the Mastercard Foundation, and several UN agencies.
We currently have offices in the Netherlands, Rwanda, Ethiopia, Kenya, Uganda, Tanzania, and Sierra Leone. The team brings together more than 80 full time local and international staff, as well as 1,000+ enumerators across all countries. We are proud to be a culturally diverse organization, and we welcome applications from groups currently under-represented in our team. Learn more: www.laterite.com
We work insocio-economic development research projects. We believe that impact is a long-term endeavour that requires being embedded in the local context. Delivering high-quality research requires building local teams and data collection systems, knowing the country, and establishing close working relationships.
One of Laterite’s key strategic goals is to create a collaborative and rewarding working environment for our staff, where every team member feels engaged, represented, and heard. Laterite is committed to create opportunities for learning and career development within the team and across our offices.
Laterite is committed to creating a diverse environment and is proud to be an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to race, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.
What you will do:
We are looking for a new colleague to join our finance team in Ethiopia. Our new colleague will perform the following responsibilities:
- Office management responsibilities:
- Administrative support to ensure the smooth functioning of the office. You will be able to handle travel arrangements for staff, organize happy hour events, and organize documents.
- Office operations and oversee the day-to-day operations of the office, including managing office supplies, equipment, and facilities. This will include monitoring inventory levels, coordinating maintenance and repairs, and ensuring that the office is a productive and safe environment.
- Asset management - Manage office equipment (laptops, tablets, furniture, office keys, etc) and report any issues to the management
- Human resource support, you will be assisting with human resource related tasks, this will include support on recruitment, onboarding new employees, maintaining employee records, assist with payroll, and implementing HR policies and procedures.
- Office expense management, you will be responsible for managing and monitoring the office expenses,tracking expenditures and managing office petty cash.
- Team coordination, you will be a key contact person to different teams, and facilitate collaborations, information sharing, and support cross-functional tasks.
- Miscellaneous Tasks you will handle a variety of ad-hoc tasks/duties as assigned.
- Visa and work permit responsibilities:
- Visa and Work Permit Processing: Handle the end-to-end process of visa and work permit applications, ensuring compliance with immigration laws, regulations, and policies. This includes reviewing and verifying application documents, completing application forms, and submitting applications to the relevant authorities.
- Documentation and Recordkeeping: Maintain accurate and up-to-date records of visa and work permit applications, supporting documents, and communication with applicants. Ensure all documentation is organized and readily accessible for reference and audit purposes.
- Compliance and Regulatory Knowledge: Stay informed about the Ethiopia immigration laws, policies, and any updates or changes in regulations related to visas and work permits. Provide guidance and advice to employees or applicants regarding visa requirements and processes.
- Liaison with Authorities and Agencies: Establish and maintain relationships with relevant government agencies, or immigration authorities to facilitate visa and work permit applications. Act as a point of contact for inquiries, resolve issues or discrepancies, and track the progress of applications.
- Internal Communication and Support: Collaborate with People teams, managers, and employees to gather required documentation, provide guidance on visa requirements, and ensure timely submission of applications. Communicate updates, requirements, and any changes related to visa and work perm