Human Resource Advisor
Trócaire, Ethiopia
Job Description
CST Ethiopia represents the overseas development and humanitarian agencies of the Catholic Church from England and Wales (CAFOD), Scotland (SCIAF), and Ireland (Trócaire) in Ethiopia. The three agencies have over 40 years’ of experience in international development and humanitarian response and are each members of worldwide networks, including Caritas Internationalis. Currently, the three agencies jointly operate a single, integrated country programme in Ethiopia through the legal entity CST Ethiopia.
CST Ethiopia is implementing a 2017-21 country strategic plan focused on two programmes Women’s Empowerment and Resilient Communities, which integrates sustainable livelihoods, humanitarian and other (e.g. peacebuilding) programming.
A great opportunity for individuals looking to develop a career in HR and/or work towards Office Management, the HR Advisor is a key role managing administration within the Finance and Administration team. This post will facilitate the smooth running of the CST ETHIOPIA office through:
- Office coordination, internal communication and Administration
- HR administration, advice and local labour law expertise
- Facilities management (including support staff management)
For the candidate with the required experience and passion for the role, CST Ethiopia offers a competitive package of salary and benefits.
The post holder will be part of the Finance and Administration team, oversee, and manage an office cleaner. The post holder will liaise with all programmes and finance staff in terms of overall office communications, supplies, facilities, IT Support. As HR focal point the post holder will also work with Human Resources staff based in Maynooth as required.
The role will hold oversight for IT amp; IT infrastructure
Directly line manages Office Cleaner
Not a budget holder but has a small allocation to manage for office properties including supplies.
This role reports to and is line managed by the Finance and Administration Manager
Reporting to
This role reports to and is line managed by the Finance and Administration Manager.
Contract Type
Fixed Term Contract
Contract Duration
24 months
Grade and Scale
CST national salary scale Band 5
Location of Position
Addis Ababa, Ethiopia
Commitment to Safeguarding Programme Participants from Exploitation and Abuse[1]:
CST Ethiopia is committed to safeguarding people within our programmes from exploitation and abuse and has specific policies on this commitment (including a Global Code of Behaviour), which outlines the expected behaviour and the responsibility of all staff, consultants and other organisational representatives. Additionally, CST recognises the personal dignity and rights of children, towards whom it has a special responsibility and a duty of care and respect. CST Ethiopia and all its staff and volunteers undertake to do all in our power to create a safe environment for all people, including children and young people, and to prevent their physical, sexual or emotional abuse. Any candidate offered a job with CST will be expected to sign CST’s Safeguarding Policies and Global Code of Behaviour as an appendix to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents. All roles will require reference checks, which include reference to safeguarding, child protection and code of behaviour, while specific roles may require additional police vetting
.
Key Duties amp; Responsibilities
- Office Coordination and Administration (20%)
- Support managers in internal communications (e.g. ad hoc meetings, announcements, absences, updates)
- Ensure sufficient office supplies (e.g. stationary, water, tea, coffee, sugar, cleaning supplies)
- Maintain general files and office records (paper and electronic) archiving old documentation as needed. This may include legal agreements and correspondence.
- Ensure sufficient supplies of CST ETHIOPIA resources, stationary etc for the use of office staff.
- Ensure office handbooks, processes, policies and procedures are disseminated to all staff as needed and source documents are stored in all user files
- Maintain records of key dates i.e. official holidays, expiry of agreements and inform relevant managers.
- Maintain contact addresses and update regularly
- HR Administration, Advice and labour law expertise (45%)
- Work alongside line managers to schedule and co-ordinate their recruitment (e.g. collate documentation, agree panel members and ensure interviews and tests are