Director of Finance and Administration
Action Against Hunger, Ethiopia
Job Description
Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 45 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 7 countries: Kenya, South Sudan, Tanzania, Uganda, Ethiopia, Haiti and Somalia. Action Against Hunger-USA has over $75 million in programs, and approximately 1,500 staff based in in the various country offices, Head Quarter in New York City and Operational Centre in Nairobi. Additional growth is anticipated.
Summary of the position
Action Against Hunger USA seeks an experienced Director, Finance and Administration for the USAID/Ethiopia Empowering Communities - Community Engagement (ECCE) Activity. Under this anticipated activity, USAID/Ethiopia seeks to empower communities for better health and nutrition outcomes through community ownership of its own health and strengthened accountability systems.
The Director, Finance and Administration will report directly to the Chief of Party and will be responsible for the overall financial and administration/operations components of the project, ensuring appropriate use of financial resources and ensuring that financial reporting at all levels (including sub-awardees) is in accordance with agreement terms. The Senior Finance and Administration Manager will oversee budget development and administration, manage implementation of key financial and operational program activities, ensure efficient operational support for the project team, and ensure compliance with USAID and Action Against Hunger regulations.
Purpose
To oversee the sound and transparent finance and administration of ECCE funds by providing accounting and financial management consistent with USAID rules and regulations and Action Against Hunger financial management frameworks and local finance, HR and logistical legislations.
Engagement
The Director, Finance and Administration will work in close collaboration with the Chief of Party, MEAL Head of Department, the Program Director, Director of Support Services amongst other departmental heads in the country office.
Externally, he/she will coordinate the financial aspects of the project with program partners, create and maintain a cordial working relationship with them to ensure the program’s success.
KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE
- Design the budgetary, HR and logistics framework of the ECCE Activity.
- Develop high quality and timely financial, budgetary HR and logistics reports to USAID, and Action Against Hunger’s Horn and East Africa Regional Office, Head Quarters and the country office management team.
- Designing, disseminating and ensuring compliance with cash management procedures across the program.
- Endorsing of and overseeing compliance with financial rules of USAID funding framework, rules and regulations and local of Ethiopian local authorities.
- Monitoring financial risks and issuing alerts when necessary.
- Defining with ECCE partners the modes of financial and budgetary management in the framework of the program.
- Identifying risks of fraud and corruption in the program and setting up preventive and monitoring mechanisms.
- Adapting monitoring recommendations arising from the day-to-day controls and audits.
- Oversee all aspects of project financial management, including financial systems implementation, budgeting, expenditure tracking, financial reporting, accounting, and cost share tracking and reporting.
- Ensure continual review of internal and strategic controls, communications, risk assessments and maintenance of documentation.
- Develop program budgets with teams and monitor budget pipelines.
- Lead development of the project’s granting component, including development of transparent procurement processes; grantee expenditure tracking; grantee capacity-building in fund management and reporting; etc.
- Support sub-recipients as needed to ensure sound financial management and operations.
- Ensure that sub-recipients, sub-grants, and consultancy documents and procedures are completed in a timely manner and comply with Action Against Hunger and USAID policies and regulations.
- Supervise finance and operations staff including performance evaluation; develop staff capacity and facilitate professional growth
- Prepare quarterly and annual expenditure reports and prepare project pipeline estimates.
- Maintain good working relationships with officials, government ministries, implementing partners, and the international and local NGO community.
- Monitor country-level expenditures, identify and monitor implementation of any corrective actions needed.
- Coordinate closely with the Act